Wednesday, December 31, 2008

MULTI-TASKING TURNS OVERLOADED MINDS INTO MUSH

 

It’s bad enough that attention spans have atrophied to the point that reading an entire book is as daunting as swimming an ocean, but when half of us have trouble sitting through a television show without turning to something else, we know we are in trouble.

Our habit of multi-tasking is making us fidgety, and it may be that doing many things at once is not only making us, in the end, less productive, but is altering how our brains work – and not for the better.

According to one United States study, the activities people now cram into a single day would have taken 31 hours to complete a decade ago. For this we have many “time-saving” electronic devices to thank. Researchers also discovered that, when plopped in front of the tube, about half of television viewers also text friends on their cell phones or update their Facebook profiles or check E-mail on their BlackBerries. What an antsy bunch.

There’s no doubt that ubiquitous Internet access enables us to do more things during waking hours. But the catch is that we are doing those things poorly. The human brain is not wired for multi-tasking. Unlike computers, which can run multiple processes concurrently, our brains prefer to perform tasks sequentially.

When we switch back and forth between different activities, much of our mental energy is spent transitioning instead of understanding. Processing television images activates a different part of the brain than does processing information from text. Add conversation to the mix and the brain is in a constant state of flux.

A group of researchers conducted an experiment in which they asked participants to sort index cards, first in silence, then while listening for a specific tone in a random series of sounds. Participants sorted the cards with equal speed in both cases, but difficulty remembering what was on the index cards when distracted with the second task.

The researchers found that when a brain performs multiple tasks, activity shifts from the hippocampus, which is responsible for the memory, to the striatum, which is responsible for repetitive activities. Simply put, multi-tasking forces our brains to behave more like computers – blindly processing information without considering context. Multi-tasking makes us dumber and more forgetful.

Some studies have shown that obsessive multi-tasking also releases stress-inducing hormones that can lead to fatigue and confusion. More worrisome, repeatedly attempting to do too much at once may permanently inhibit our abilities to focus and analyze information.

Technology is not the enemy. Many of today’s high-tech devices make our lives safer, more convenient and more fun. The danger is that instead of controlling these tools we are allowing them to control us. We have bought into the false notion that getting stuff done is more important than doing stuff well.

A writer of maxims from the first century B.C. once noted: “to do two things at once is to do neither.” Wise words. Chances are he didn’t write them while riding his chariot.

For more on how to manage multitasking you can visit Priority Management

Thursday, December 25, 2008

Christmas| The Aftermath

 

Christmas always gets me thinking about relationships with friends and family and I guess that is something that is supposed to happen at this time of year.  What find really interesting is the presents that we give people and what those presents say about both how people see us and how we see them.

Whether it is an item of clothing that we look at and know that we will never wear, or a brilliantly thoughtful gift, that we already have, the presents that we give and receive tell us a lot about the relationships that we have with them.  Did we spend a lot of time deciding what to get a particular person, to find out that they really had not put any thought in at all?  Did you get a strange present, something that you did not expect that someone would get for you, something that turns out to be a great gift that you would have never got for yourself.

I am really interested in the weirdest presents that people have got and why if you know the other person got it for you.  Have some fun and tell what it was, then I think might make up a top ten weirdest/strangest/funniest gifts list.

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Monday, December 22, 2008

WORK SMARTER WITH YOUR BLACKBERRY...

 

 

and stop those unnecessary night time surprises!

Are you a BlackBerry user? Are you disturbed by the flickering of the red light at night?
Or worse … does your Blackberry vibrate or alert you in the wee hours?
The answer is get it to automatically turn on and off to the hour that best suits you.
Here's how:
From your Home Screen,
* Select Options
* Scroll down to select Auto On/Off
* Choose Enabled and the appropriate On and Off times
* The great thing is that your BlackBerry recognizes that your needs on the weekend may be different to weekdays and you can change it to suit.  Remember Priority Management can help you to discover other ways you can work smarter with your Blackberry.

 

Saturday, December 20, 2008

FACEBOOK | Do you Self-Censor your Profile

 

Facebook is a great tool for connection with people, whether those people be your current friends and associate, former school buddies or even future friends you don’t know yet. Facebook can also be of enormous value to businesses trying to connect or reconnect with old clients or reach potential new ones.

With more and more businesses using Facebook, more and more people joining everyday, and new and varied ways of using it being found.  An example of this is the recent serving of a summons via Facebook in Australia.  The question needs to be asked who can see your Facebook profile and what does it say about you.

When using Facebook there a number of different security setting about who can see your profile, whether or not you show up in search and what level of information is shown to whom. You can choose to be visible to everyone, some people, just your friends and you can decide who can see your email address and mobile phone numbers etc.  Ensuring that you have your levels of security right is paramount to avoid spammer emails and late night phones calls from old school chums you haven’t seen in 20 years (for good reasons).

However, what does the content of your Facebook page say about you and your friends?  What impression would a prospective employer get if they could access and see your profile.  Would they see pictures of you rolling around drunk, videos of you dancing in your underwear impersonating Tom Cruise in Risky business, that you are a member of NoCleanFeed and what effect would that have on the way they viewed you and your chances for employment.  If you are in business, what would your clients think if they saw your Facebook page, would they continue to do business with you? Is there something there that 2-3 years down the track is going to come back and haunt you.

So the question then is how many of us actively ‘censor’ our Facebook or any of our other social networking tools to ensure that a particular image is given out.  How many of us check the photos that we are tagged in to make sure that there is no way that they could be misconstrued or present us negatively. 

It is something that is worth thinking about and I really would appreciate all of the feedback I can get on this one.

 

What do I do next?

 

How many times a day do you ask yourself, “What do I do next?”.

The answer should be easy if you are taking the time to prioritise your tasks, activities or to dos,just remember different tools have different ways they prioritise. Here are some ideas;

 

Outlook Users:

High must be accomplished today (commitments, promises, goals)

Normal items that could be done another day.

Low priority could be used to group calls etc you are expecting back from others.

GroupWise or Paper Diary users:

A must be accomplished today (commitments, promises, goals)

B items that could be done another day.

Lotus Notes Users:

High must be accomplished today (commitments, promises, goals)

Medium items that could be done another day.

Low priority could be used to group calls etc you are expecting back from others.

To help you focus on the important, sequence your activities, tasks or to dos in order of importance by numbering them.

Never have any more tasks scheduled for the day than you have space for!

 

For more ideas and information about how to be more effective and productive contact Priority Management.

 

Thursday, December 18, 2008

Facebook | Social Media for Small Business

 

Facebook is probably the most popular online social networking site on the internet it adds a quarter million new users every day and has over 120 Million active users. Most business people however tend to believe that Facebook is primarily something used by Teenagers and the early 20’s set. However the fastest growing demographic is the 25 and older group.

The potential exists however, by investing some time and energy into Facebook that you can build brand loyalty, establish your expertise, engage your customers on a deeper level, and drive qualified leads back to your Web site.

Step 1: Create Your Profile

Facebook is about personal relationships; and the currency is friends, the problem for business is that while people may want to be friends with you, they probably aren’t looking to be friends with your company. You can’t go out to the movies with Dell. 

In fact, creating a profile for your business breaks Facebook’s terms and conditions. Therefore, you need to start by creating a personal profile using your real name.

To build your profile upload a photo, enter your education, business and contact info, and join your local network.

As I have said elsewhere the more information you put in your profile the easier it will be for people to find and connect with you and you can customise Facebook to determine who can see what information allowing you to choose who gets to see what.

Use on of your email contact databases and upload them to Facebook and let facebook see who is already a member and invite them to connect with you.  This is much easier that trying to build a network from the ground up.

Step 2: Create Your Company Page

Once you have a personal profile, you can create a page for your business. Pages can be populated with company information, photos, video, upcoming events, discussion forums and links back to your Web site. Also consider adding RSS feeds, or video to allow people to see what your company offers and to see what value you can give to them.

With this created People then become “fans” of your company, allowing you to stay in touch with them and share information and advice. A word of warning though don’t just market to them If you want Facebook to really work for you, you have to really attempt to connect with your fans or friends..

You can promote your company page via email, your blog, and through the Facebook network but again be careful offer people something of value a connection don’t just flood the internet with links to your Facebook site, this will do more harm than good.

 

Step 3: Join and Create Groups

Groups are also a great way to connect with people on facebook. Groups can be formed around anything from passion for a video game to political discussions.

There may already be groups there that fit quite nicely into your market if that is the case join them if not you can always create your own..

You can also bulk invite people who are already connected to you to join in the group that you create allowing its membership to grow in size quickly.  Be cautious though if one of your friends is not in the market for your products or services they may take offence to being invited along with everyone else.  Again it is about connecting with the people who want to connect with you, not a mass marketing mail drop.

In Conclusion

Facebook is a powerful networking tool allowing you to connect with a wide array of people whom you may not normally have access to. But as I have said, you need to be careful, simply creating a
Facebook presence with the sole purpose of generating new customers and trying a blanket approach to marketing has the potential to do more harm than good to your business.  When people talk about you and your Facebook presence you what it to be positive. 

So Invest sometime in Facebook if you haven’t already and you might be surprised that it takes you to places you had not thought it would.

10 Best Practices for Email

Top 10 Best Practices

1. Centralize all information for managing your work in one place – don't have multiple calendars, to-do lists, etc.
2. Don't start your day with email – you risk spending your most valuable time on someone else's priorities.
3. Process your inbox using the 4D formula. 
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4. Quickly convert emails to Tasks, Appointments or other items using the right-click 'drag and drop' method.
5. Identify the time of day when you are at your best – consider 'protecting' this time for your most important and complex activities. Use your calendar to support this by booking an appointment with yourself.
6. Use Outlook Tasks to centralize your activities. Tasks can be date activated, prioritized and ranked to keep you proactive.
7. Don't confuse importance with urgency, but consider both when setting priorities for the day.
8. Leave work with a plan for tomorrow – this will allow you to 'leave work at work' and free you up to focus on family, friends and other areas of life.
9. Use the Contacts notes area to plan and record key details of your communications – this can be synchronized with your mobile device.
10. Establish "Team Rules" with your colleagues on how to use Outlook and email. For instance, agree on the expected response time for email.

75 Questions

 

I read a post the other day that really got me thinking, it was a list of 75 Questions to ask yourself.  I found it really challenging on a number of levels.  Firstly some of the questions while quite simple on the surface, get you thinking deeply very, very quickly and going to places that may not be as comfortable as we would like. 

Secondly, it is very easy to just run through the list and give off handed answers to the questions, something I also did as I first started to read them.  Then it struck me, there was something here and thinking about the questions and answering them as honestly as I could might really have an effect on me, and it did.

So I would encourage all of you to follow the link and go and answer the questions,it is a worthwhile exercise.

http://www.lyved.com/life/75-questions-to-ask-yourself/

Wednesday, December 17, 2008

Twitter| A Quick Primer

 

When I first heard about Twitter—The Microblogging phenomena that everyone seems to be talking about at the moment I really did wonder what the fuss was about.  I thought it was interesting but it did not initially grab me.

Why would other people care about what I had for lunch, or who was at the airport and why someone was sad?  And why would a business become involved in this, what possible purpose could it serve?  Then  I though maybe it is about the cult of personality maybe it is about microfame and perceived short attention spans, I mean 140 characters did not seem like much.

What I have come to realise though is that, at its heart, Twitter is just a communication tool. Like the Web, and the phone and the telegram before it, it’s just a tool to let one person connect with another.

How Does Twitter Work?

Users have 140 characters to answer the question, “What are you doing?” If you join Twitter you can “follow” others, allowing their  updates to appear on your home page. They can follow you, with the same result or you can also direct message them, but always in 140 characters or less.

Twitter communications can be viewed and updated on the Web, through desktop apps, and on mobile devices. My two personal favourites being twitterberry and Tweetdeck, both of which allow me to interact easily whether at my desk or on the road.

Tweets (recent 140 character posts) tell you what people are having for breakfast, that they are worried about how their job interview went or that they are planning a romantic dinner with their partners.  These can sometimes be very weird indeed if you spend time looking at the public twitter time line rather than just your followers.

How Does Twitter Help You Work?

A growing number of people are beginning to using Twitter for business. And as I have said in pervious posts I am not talking about the internet marketers trying solely to increase their traffic. Instead more and more professional are using Twitter as a communications tool.

Here are some things that you might want to think about:

Follow industry leaders who post links to important resources and influence conversations

  • Post questions for quick answers and answer others’ questions to establish your credibility and expertise
  • Create links to your Web site or blog (don’t over do it!)
  • Keep up on the buzz in your industry
  • Network with like-minded people.
How to Find (The Right) People on Twitter

You can use Twitter search to look for subject that interest you and follow the people talking most about them. You can use third party sites and tools like;

  • Mr Tweet: Finds and suggests like-minded people based on your tweets.
  • Twellow: Searches based on location,categories and keywords.
How to Get People to Follow You

The more people who follow you on Twitter, the more influence and networking opportunities you have. It makes sense therefore to try and build a following. Here are some ideas on getting others to follow you:

  • Follow them. Most people follow people who follow them as long as they are not just trying simply to increase followers for its own sake.
  • Be discriminating with whom you follow. I find that if someone follows me and they only tweet about how hungry or tired they are, I don’t follow them back. The same goes for people who haven’t tweeted in a while.
  • Complete your Profile. People rarely follow strangers, so complete your one-line bio and include a URL in the More Info URL section of your profile. I can't tell you the number of times I've not bothered to follow someone because I didn't know a thing about them.
  • Add your Twitter feed to your blog or to other social media profiles. Having my Twitter feed linked to facebook and Friend has increase the number of people that I know who now use Twitter itself.
  • Reply to people you are following, especially if they’re not yet following you. That’s a good way to engage someone and get them to follow you, even if they didn’t follow you immediately. Remember, though, some people have thousands of followers, and may not be able to respond to every reply.
Getting the Most Out of Twitter

While the guidelines of Twitter etiquette are still evolving, guidelines from other social media sites can used:

  • Treat others with respect
  • Participate
  • Don’t just try and sell something.

 

Tuesday, December 16, 2008

A Game of Thrones | Why you should read it

The writers of heroic fantasy like to write about huge and epic struggles between capital-letter Good and Evil. Yet over and over again they demonstrate only the most puerile understanding of what good and evil actually are. In their blinkered, constrained little worlds, "evil" consists of sitting in a dank tower all day sending orcs or demons or what-have-you after the Crampon of Justice or some similarly-named hogwash artifact. Not even the darkest of their generic Dark Lords would be caught boffing his own sister or murdering a child (much less get away with it), and in that fundamentally nonsensical bit of characterization lies the crux of their problem: by sticking horns and a lightning staff onto a one-dimensional pulp villain and calling it Ultimate Evil, they cheapen and debase *real* good and evil.

I'm sure most of these writers realize this perfectly well; the problem is that they're writing to one of the most idiotically attenuated audiences on the face of the planet, people who really want to read the same book over and over ad infinitum with just enough variation from the template to create the illusion of difference. It's a sad state of affairs when we consider that fantasy, which should rightly be the domain of myth, wonder, and what Warren Ellis calls "mad, beautiful ideas," is the second most rigidly unimaginative genre out there (right behind romance, with whom it shares more than a few readers and tropes).

The "Song of Ice and Fire" series is a show-stopping six volume call to arms against this nonsense. Readers who come to the novels expecting another eminently predictable generic quest might be lulled to quiescence in the first few innocuous chapters, but will awake - sooner or later - to the unsettling realization that they're playing George R.R. Martin's game now. In A GAME OF THRONES, he systematically slaughters every sacred cow of "heroic fantasy" and, in so doing, injects a vigor and a zest for life and the written word into the genre that hasn't been seen since the beautiful insanity of Tolkien. Heroes die and villains turn out to be not so bad after all. Magic appears only very rarely, making it infinitely more interesting. The plot steadfastly refuses to go where you'd expect. And lest you purists think that Martin holds fantasy in contempt, consider this: unlike practically every other fantasy writer out there, he's gone to the trouble of writing this novel as if it were the most serious literature: his characters and their motivations are fully fleshed out (Eddard Stark and Tyrion Lannister are especially well-done), his prose is exciting and full of witty and lovely turns of phrase, and his themes are complex and multilayered. In other words, he's actually assumed that his readership is *intelligent.*

You should read this book, just because it is a difficult read that challenges your perceptions of Fantasy.  It is worth it in the long run, so grab your self a copy now.

A GAME OF THRONES



Monday, December 15, 2008

Five steps to Time Management Sanity

 
Time Management ain't rocket science. And these FIVE SIMPLE RULES can help:

Keep your meetings rare.
Surveys show that most people find meetings a major time waster. Use them sparingly, keep to an agenda, start and end on time. And unless someone is expecting a baby, or using technology is a key part of the meeting, turn off all cellphones and BlackBerries. No passing digital notes.

Show your technology who's boss.
 Most of today's devices and software actually can be set to be less intrusive. You just need to learn how: Switch off the ping that heralds the arrival of an E-mail, create folders into which incoming messages are automatically shunted. When busy, let outgoing messages alert others to when they might reasonably expect to hear back from you.

Give yourself a time-out.
 Devote an hour or more to uninterrupted thinking and planning every day. First thing in the morning is safest, but anytime is good. No calls, no E-mail, no chitchat. "If there's an emergency, someone will come get you," say organization experts. "Use this time to think strategically about your work."

Say no.
 "Sorry" isn't the hardest word--"no" is. But not saying it to desperate colleagues or harried bosses is the quickest way to overload your schedule and muck up more important goals. Focus first on meeting your stated objectives. Also, consider family and personal time when filling your calendar: Work-centric employees are more likely to report feeling overloaded than those who plan for their personal lives.

Delete.
Surveys show we waste 20% of our day on non-productive activities. Cut out or delegate anything on your to-do list that doesn't have long-term consequences for your work. Be ruthless. And while you're at it, don't let a stuffed E-mail in-box sap your will to live. When reviewing each E-mail, make an on-the-spot call to delete, file, or reply to each one--even if the response is, "I'll get back to you on this later."
Priority Management (www.prioritymanagement.com.au) can show you simple and effective ways to achieve all of these to make your days more effective and more efficient.

Social Media | Its about connection

Connecting with people is the essence of social media. Connections and the conversations that arise out of them are what are important for most people in their social media experience. It is about giving value to those around you, personal value though not commercial value and this seems to be something that a lot of business and marketing people seem to have grasped.

Two things really bought this home recently, the first was a conversation with a friend sitting in hospital with his son, the second a quick quip about a movie that turned into a conversation about inspirational stories. So what was important about these converstions both of them happened with people I have never met, but it was like sitting down with them face to face having coffee.
It is this level of connection that drives social media and it is this not attempting to sell something to everyone you encounter that is why people utilise it.

To make connections though you have to be willing to spend time engaging in conversations, responding to people and connecting, as opposed to simply dumping on people in an attempt to move product. There needs to be real interplay between tha participants not simply the appearance of interplay.

This is something I think that a lot of businesses and marketers do not seem to understand. And do not be mistaken we know when the interaction is not real, we know if you are interacting with us for own sake or just to simply to sell us something. Businesses and marketers need to understand this or they will become largely ignored by the very people they are attempting to connect with.

I follow most of the people who follow me, I in fact follow a lot of people who do not follow me. However if you have no picture or you profile is blank or all of your tweets are about how to make $10000 per day or promote your business then I am not going to follow you. More than that if you have mislead me into following you then I will unfollow you as quickly as I can, however if you show me that I am important to me and you want to connect with me then I will do business with you.

Remembe it is the connection's that count.

End#

Sunday, December 14, 2008

SEO | 9 Ridiculously Easy Steps to the Top 10

Search Engine Optimization companies are making a fortune by doing the menial work that is overlooked by many designers. It is ridiculously easy to do most of the work done by most SEO companies, all you have to do is create good habits.
There are 9 main points you should focus on:


• Keywords
• URL Text
• Description, Meta tags
• Title tags
• Image Names
• ALT tags
• Heading tags
• Content
• Hyperlinks


The focus of these 8 steps is to load your pages with as many "keywords" as possible.


Keywords
Keywords are the most important aspect of good SEO, this is where you tell the Search Engines what your site is about. Search Engines use an algorithm to determine the "Keyword Density" of your site, this formula is:
Total Words ÷ Keywords= Keyword Density
Use this formula on your competitors web site and see how they score, then aim to beat that score.
Choose keywords that best relate to the information, products or services that you are offering. For instance, if I am designing a site about "Web Design", I want my site to include the words "Web Design" as many times as possible.
However, most people don't just search for just one word, they type phrases, so you should consider the phrases that best suit your sites target market. For example, if I am creating a site about "Web Design" in New Orleans, I would include "New Orleans web design" in my keywords. Another way around this is to not separate my keywords with commas, just use spaces, and the Search Engines will make the phrases for you. The most important thing to remember is that the content of each page is different, so only use keywords pertaining to that page.


URL Text
When you name a new page you have the option to call it anything you could possibly think of, why not se a keyword? After all, the URL address is the first things a search engine comes across when indexing your pages. You have to remember content doesn't come easy to everyone, so you have to slip in your keywords when the process gives you an easy one.


Description Meta tags
These tags are dwindling in importance since Search Engines are now looking at content, but every little bit counts.
Optimize your meta tags to match your content, products, and services, and the Search Engines that still look at meta data will reward your efforts.


Title Tags
Title tags are the tags that tell the Search Engine the title, or formal description of the document or page. This is the word or phrase that is seen at the top of the browser window. The most important rule about title tags is, don't put anything in the title tags but keywords. Once again this is an easy time to slip in your keywords, so don't miss out.


Image Names
As I said before, content doesn't come easy to everyone, so slip in your keywords whenever possible, this applies to image names. If you are saving a picture of a guy working on a computer for your web design web site, don't call it "some_dude.jpg", call it "web_site_design.jpg". The Search engine will look at the code for the site and see the image pertains to the content of the site and this will be another relevant element on that particular page. You have to take the easy ones when you are given a chance.


ALT tags
Alt tags are keywords that you can attach to images, giving more weight to the image since Search Engines can't analyze the content of the image itself. Here is a chance to slip in more keywords without writing great content, use it.


Heading tags
Heading tags are associated with the bold font that leads into a section of text. Like this:
Web Design
Web Design Inc. offers custom web site designs...
Your heading tags should only be keywords, and should be presented in the order that your Meta tags follow.
H1= first meta tag, H2= second meta tag...
Try to utilize all 6 heading tags on each page to ensure maximum page optimization.


Content
As every expert will tell you, "Content is King." Each web page should have at least 350 words on it, and the more the better, but keep in mind the formula for keyword density. You don't want to fill a page with 1500 words of rubbish and only 5 keywords in it. Some people get hung-up on how browsers display text, and use images with text in them because they want a cool font, but browsers can't read the text embedded in images, so this content ads no weight to the page in a Search Engines eyes.


Hyperlinks
Hyperlinks are text links to other pages on your site. The rules of SEO and hyperlinks are easy:
• Use hyperlinks so the Search Engine will have a text link to follow to the next page
• Don't use one word links, use long link phrases, preferably keyword phrases
• Use bullets, or some sort of small image that you can attach an ALT tag to, this will ad more importance to the link, and throw in a couple of free keywords for you.
Keep these 9 aspects in mid when designing a site, and you are sure to have a leg up on the competition.

If you really want to maximise your site earning potential then check out some of the books here: http://makemoneyonlinewithseo.weebly.com/

Saturday, December 13, 2008

Linkedin | Improving you Business Network

 

Even though Linkedin is a business networking site I am always amazed by the number of people who just sign up and then do almost nothing else except occasionally accepting and invitation. So here are some quick and painless ways to be increase the effectiveness of you Linkedin Business network

Step 1: Sign up and Fill out your Profile.

The more complete your profile, the easier it will be for people to find you and more information you put in there the more likely people will begin to connect to you. Make sure to include your previous jobs, your education history and upload a photo of yourself.

Step 2: Find contacts who are already on LinkedIn.

Upload your contacts lists into Linkedin. This achieves two this firstly it allows you to see who from your Contacts are already on Linkedin, as well as those who aren’t so that you can invite them to join and connect with you.

Step 3: Give and solicit recommendations within your network.

The more recommendations you give the more likely it is that people with recommend you. Also ask clients to recommend you as well.

Step 4: Utilise the LinkedIn Answers section.

Again this area is a very useful way for you to get noticed, increase your connections and find answers to questions that you might have as well.

Step 5: Join or create  LinkedIn Groups.

Create some groups, they can either based around your business or common interests or locations, again it make it more likely for you to be able to connect with others.

Step 6: LinkedIn Applications can further enhance you Profile.

The new Linkedin applications are fantastic and enable you to really take Linkedin to the next level in terms of networking. My two personal favourites are bloglink and Slideshare, both are incredibly useful for building connections both on Linkedin and outside of it.

In Conclusion

Remember the point behind Linkedin is networking and the more you put into networking the more you will get out of it.

 

HD Camcorder | Aiptek 720 HD Camcorder

 

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I bought one of these gorgeous little HD Cameras about 3 months ago while I was travelling.  Initially I grabbed it because the price was very good, but I since then I have found it to be a solid entry level HD Camera which provides quality pictures and video and is simple and easy to use.

The 720P high definition video provides very crisp and clear images, both still video. It’s one-touch recording is very simple to use and  captures  HD (1280 x 720 - 16:9 aspect ratio) video clips at 30 frames per second with advanced H.264 technology.

I found it very easy to connect the camera to my TV/VCR/DVD player to record video clips, pictures, and audio recordings, and playback directly on the built-in 2.4" color LCD.   Aside from the video the still camera, equipped with 5 mega pixel CMOS sensor, is enhanced to 8 mega pixels.   The swivel LCD screen allows for easy playback and review of images and video as soon as it is taken.

Being able to charge the A-HD via the USB cable when connected to your PC or  the AC Charger cable included, meant that I was never short of battery life.  The expandable SD card slot capable of handling up to 8GB also ensured that I had plenty of space to record what ever I wanted.

All in all it is a great little entry level camcorder that provides all of the functionality and features of a much more expensive unit.

Aiptek 720 HD Camcorder

 

I just never get around to it!

 

Do you have those jobs you never get around to? These sometimes can be important activities that are swamped by less important, urgent matters.

A great way of dealing with these is by ‘making an appointment with yourself’ in your calendar so you can ‘protect your time’ and focus on the important.

Here is how to do it:

 

Outlook Users

1. In your Calendar, use your cursor to highlight the time frame. It will turn blue.

2. Click on the task in your TaskPad that you want to schedule and while holding down your left mouse, drag it into the area on your calendar you previously highlighted and release. Click Save and Close. Holding down the right mouse gives you a range of options.

3. Your task is now scheduled as an appointment with yourself, with all the original information you entered about the task included in your appointment.

4. Notice that the task still remains on your task list and will do so until you check it off as complete.

Lotus Notes Users

  1. Highlight (select) the task on your To Do List that you want to schedule.
  2. On your Action Bar, choose Copy Into, New Calendar Entry.
  3. Set the appropriate date and time of day for your appointment.
  4. Notice that the task still remains on your task list and will do so until you check it off as complete.

GroupWise Users

  1. Go to the Calendar [1] Day View.
  2. Select a task in your task list that you want to schedule.
  3. While holding down the CTRL key, click and drag the task onto the desired time on your calendar.
  4. Your task is now scheduled as an appointment with yourself; all of the original information you entered about the task is included with the appointment.
  5. Notice that the task still remains on your task list and will do so until you check it off as complete.

For even more ways to maximise your time and get more done contact Priority Management.

 

Thumbtack|Microsoft VS Google Notebook

 

I have been playing with the new offering from Microsoft, Thumbtack, their competitor to Google Notebook.

It is a quick and simple tool that allows you to make your own personal collections as you surf the net and then be able to share them with your friends.  It seems to work nicely and there was not much of a learning curve before I was quickly building up a number of different collections.

It is worth a look.

http://thumbtack.livelabs.com/

 

Friday, December 12, 2008

But you said … !

Effective management of communication and information is a critical success factor in the digital economy.

Keeping track of key conversations is essential to ensuring effectiveness.

All effective communication must include the following elements:

  • Plan Ahead …. Knowing what to say or a record of what I said
  • Capture InformationHaving a record of what was said and who said it
  • Follow UpDate activating ALL follow-ups and promises
  • Store and Retrieve Associating information by the name of the person or project

The Contacts area in Outlook provide an ideal place for the management of communications and information.

The notes area can be used to capture typed notes from a conversation, or to link to documents such as, invoices etc that pertain to the contact. The Activities Tab on a contact item is probably one of the single most useful pieces of functionality available in out as it tracks everything that is happening in Outlook in relation to a particular contact. If you have never clicked on it, do it now, open up a contact in Outlook and click on the activities tab and see what happens.

Thursday, December 11, 2008

Nothing is more important than this day!

 

Do you get to the end of a working day and think, “I’ve been flat out but I’ve done nothing I set out to do.”

Chances are if this happens often, you are not planning for success.

Daily planning is critical to working productively. You often have to slow down long enough in order to speed up!

Effective daily planning will help you do the Right Job at the Right Time. It will help you cope with interruptions and help you answer the “What do I need to next?” question.

 

Can you answer yes to all of the statements?

  1. I have set up a re-occurring appointment with myself before close of business each work day to ensure all that I’d planned to do that day is under control and the next day is achievable.
  2. Any incomplete tasks, to dos or activities are date activated to a more appropriate day.
  3. My inbox is cleared. Emails are either filed or date activated as tasks or to dos if they require future action.
  4. I take some time out before close of business to reflect on the day, particularly focusing on the lessons learned and successes.
  5. When looking at my calendar, all meetings and appointments are indicated with travel time added as appropriate.
  6. I ensure preparation and follow up time is in place for meetings and appointments.
  7. Time is allocated for lunch and other daily routines.
  8. I can clearly identify the amount of time left in the day to handle my tasks, to dos or activities as well as the unexpected.
  9. Each day I estimate the amount of time my High  priority tasks, to dos or activities will take.
  10. I ensure I add in a realistic “interruption percentage” to that calculation.
  11. I block out time in my calendar to identify there is space to complete my High priorities.
  12. I follow the same process for my Normal priorities.

If you are answering no to one or more of these questions then Priority Management can help.

 

Wednesday, December 10, 2008

Interruptions, Interruptions, Interruptions

The chances of you finishing this article without getting interrupted or distracted are remote.

“The typical office worker is interrupted every three minutes by a phone call, e-mail, instant message or other distraction. The problem is that it takes about eight uninterrupted minutes for our brains to get into a really creative state.

The result, says Carl Honore, journalist and author of "In Praise of Slowness," is a situation where the digital communications that were supposed to make working lives run more smoothly are actually preventing people from getting critical tasks accomplished. “*

What we need to is to minimize the interruptions email creates by eliminating the distracting bells and whistles that are built into most email systems.

Here’s how:

Outlook 2003 Users

  1. From your Inbox folder, click Tools, Options

    2. Click E-mail Options.

    3. Click on the Advanced E-mail Options button.

  1. Uncheck Play a sound, Show an envelope icon in the notification area and Display a New Mail Desktop Alert.

     5. Click OK three times to finish.

Outlook 2007 Users

  1. On the Tools menu, click Options.

    2. On the Preferences tab click E-mail Options.

    3. Click on Advanced E-mail Options.

  1. Uncheck Play a sound, Show an envelope icon in the notification area and Display a New Mail Desktop Alert.
  2. Click OK three times to finish.

Lotus Notes R6, R6.5, R7 Users

  1. From your Mail database, click on File, Preferences, User Preferences.
  2. Click on the Mail icon and select General.
  3. Under When New Mail Arrives, uncheck the options for Play a sound, Show a popup and Show an icon in system tray.
  4. Click OK.

GroupWise Users

  1. Right click the Notify (this looks like a globe) icon in the System tray

2. Choose Options.

3. Select the Notify tab.

4. Uncheck Use same settings for all types.

5. In the settings for Mail Messages the only checked box should be Show dialog for High Priority.

Click Apply.

 

Priority Management can show you more ways to minimise distractions, be more productive and get more done during your day.

 

Monday, December 8, 2008

Making Money Online with SEO

I wonder how many hits I will get just with that title?  Unfortunately if by some chance you have got here thinking I am going to show you how to make your fortune from Search engine Optimisation then you are unfortunately wrong.  I have to admit though that I don’t know what to make of the whole almost cult like internet marketing thing.

I understand the passion for money, money motivates most of us I think especially when we don’t have any, however the pursuit of wealth simply to accumulate more wealth seems foreign to me.  This is  especially the case when for the most part most of the products being sold (and I am not suggesting all nor all internet marketers either) don’t seem to be providing anything of value to the consumers.  The argument that what is of value to the consumer is what the consumer is willing to purchase does not wash with me, it just seems like trying to separate people from their cash while producing as much profit as possible.  There is no ongoing business building, unless you count selling your secrets to other internet marketers for even more profit. It all seems very strange to me.  I have always been involved in businesses where the value to the customer has been high and on going, lots of repeat business and referrals, giving a satisfaction that is not by necessity related to the money side of things.  Maybe I am just a traditionalist in this regard.

Saturday, December 6, 2008

On Planning

There are two types of Planning that come into play when we are thinking about Time Management, Productivity and achieving results.  The first of these is the type of planning that most people are used to seeing talked about, that is Strategic Planning or Goal setting.  Strategic Planning is about long term goals, it is about those thing that we want to achieve.  It is not this type of planning that concerns me here, today I want to look at the other type of planning, Tactical Planning.

Tactical Planning is asking yourself what do I need to do right now, today or even better tomorrow, to move myself closer to my goals. It is one of those things that a lot of us think we do or try to do, but for the most part we fail to do it well enough to make it worthwhile.  Yet it is vital if we want to achieve those goals we have created for ourselves.  This is because you can have all of the great goals in the world, but unless you work at those goals, do something towards achieving them every day, then it becomes more and more difficult every day to get to them.  There are two things that we can do that can really help us to develop better tactical plans and to be able to achieve those plans.

Do it at an appropriate time – Too many of us try to do our planning at a time that is not best suited to achieving solid results. We try to do it first thing in the morning, when everything else is happening and it is very easy for us to to become sidetracked by other things that are going on. Either that or we seek to do it last thing in the day, either just before we leave work or just before we retire for the night.  This time to is difficult often because we want to get home or be finished for the day and it is easy for us to put it off to another time.  The best and most effective time to do your planning is to do it second last thing in the day.  So if you finish at 5.00pm do your planning at 4.00pm.  It makes it easier for you to be able to be as effective as possible with your  planning.

Make a commitment – For most of us planning is an adhoc, something we do when we have the chance, when we remember.  This is why it is usually not as effective as we would like.   To be truly effective we must do our tactical planning regularly, everyday preferably.  The easiest way to ensure we do our planning is to make a commitment to do our planning, we need to plan to plan. The simplest way to achieve this is to go into what ever planning tool you use, be it a diary, outlook or whatever and make an appointment with yourself to do your planning at the same time, as mentioned above, second last, every day.

Priority Management can help by showing you how to plan your day as efficiently and effectively as possible, utilising either a pen and paper system or an electronic tool like Outlook.

Tuesday, December 2, 2008

Twitter Business | The business of Social Media

 

“What would happen if you typed ‘your company name’ and Facebook into Google.”  This is without doubt a question that companies, particular traditional, mainstream companies should be asking themselves and if they don’t know the answer, they should be finding it out.

Why?

If your company or organisation is not taking control of your digital presence, if you don’t know what is being said about your organisation on Social Media sites like Facebook and Twitter, then you should.  There are already numerous pages set up on Facebook where customers comment and discuss both positively and negatively various brands and companies.  If you add to this sites like Twitter where word of mouth can travel quickly across large numbers of people, the potential for impact both positive and negative upon a brand is significant.

How then should companies react to this explosion of Social Media and the effect it can have upon their brands.  The first thing they need to do is to know is what is already being said out there, whether or not there already exists a digital presence that they did not know about and whether or not it is positive.  Once they have established this, then and only then, can they begin to formulate their own presence. If there is a negative perception of them or of particular parts of their business then they need to attempt to address this.  If there isn’t a presence or there is a positive one they need to ensure that they build on and cultivate one.

The key thing that companies need to remember about social media is that for the vast majority of user it is about engagement.  It is not enough to simply attempt to use it as yet another medium to dump advertising into.  Companies need to ensure that they engage consumers in such a way that they become participants in process and not just a target for advertising.

Monday, December 1, 2008

How did I Miss this? The best personal folders app for Outlook

 

When I was trolling around the Microsoft website a couple of weeks ago I came across an app that I still cannot believe that I had managed to miss.  One of the biggest problems for those of us who use Outlook on a laptop is often the problem of Personal Folders, more specifically how to deal with what happens when something goes wrong.  By default a Personal Folder, or .pst resides on the hard drive of your computer.  This means that if something goes wrong with your laptop then you may loose a great deal of data that you had stored on it.

My solution to this was to with an almost vigour to back up my personal and archive folders manually to our network drives.  Imagine my relief when if found ‘Personal Folder Backup.’  This is a lovely little app that allow the automatic back of you Outlook personal folders.  A nice small download that installs very easily, it is incredibly easy to configure.   After installation it pops up a simple screen asking you which of your folders you want to back up and to where, as well as how often you want the back ups to occur.  Installed and configured all you need to do is close outlook and the app does its job, backing up all of your precious files straight to where ever you have chosen.  Once set up it runs in the background backing up your folders whenever you close Outlook according to the schedule you have set.

 

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